• 530.541.3420 | 2170 South Avenue, S. Lake Tahoe, CA

Barton Memorial Hospital
Health Information
Management(HIM)/Medical Records

2155 South Avenue, Suite 33
South Lake Tahoe, CA 96150

Phone: (530) 543-5900
Fax: (530) 544-1458


What is Health Information Management?

Health Information Management can be broken down into three basic areas:

Medical Records: The Health Information Management Department (Medical Records) is responsible for the collection, processing, storage, maintenance, retrieval, security and confidentiality of all patients' medical records. HIM is responsible for assuring that all clinical information of the patient is accessible to authorized healthcare providers and patients/families for collaboration and continuity of patient care.

Coding: Is a numeric classification of codes for diagnoses and procedures that are abstracted from patient records in the hospital setting and used for reporting coded data to insurance companies or government funded organizations for reimbursement of our expenses. Researchers and public health agencies also use coded medical data to monitor patterns and explore new interventions.

Transcription: Medical transcription is the act of translating from oral to written form (on paper or electronically) the record of the patient’s medical history, diagnosis, treatment, prognosis, and outcome. Physicians dictate patient’s health information into a state of the art electronic dictation system and the transcriptionists type the dictated information into our Health Information System to promote continuity of patient care.

The Mission Statement:

The Health Information Management Department at Barton Health takes pride in providing excellent customer service by ensuring accurate, complete and timely, confidentially-protected health information to patients, medical staff and hospital staff for the delivery of excellent healthcare and financial reimbursement.

Frequently Asked Questions (FAQs):

How can I get copies of my medical records?

Complete our Authorization for Use or Disclosure of Health Information Form, sign and return to HIM and we will process your request within 15 days.

How much will it cost to get copies of my medical records?

We may charge a reasonable, cost-based fee for your medical record information or summary or explanation of it. We can provide a copy of our current fee schedule upon request.

How long will it take to get copies of my medical records?

Generally, we are required by law to respond to written requests within 15 days of receiving the request.

How can my doctor get copies of my medical records?

Your doctor can request copies of your health information at anytime, or you can fill out our Release of Information form and we will forward them to your physician at no cost.

How long do you keep my medical records?

Patient records must be preserved for a minimum of seven years following discharge of the patient. The records of unemancipated minors must be kept at least one year after reaching the age of 18 years, but not less than seven years.

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